Transfer, Cancellation and Refund:
- Transfer of tour:
A transfer from the originally booked tour to another tour is treated as cancellation of earlier tour and hence, a fresh booking of another tour has to be made. All cancellation charges will apply on the net tour price and not on the gross tour price of the earlier booked tour. The tour price and discounts available / given for the cancelled tour are not valid for fresh booking. Tour price and discounts prevailing on the date of fresh booking of another tour will be applicable. In case if booking is cancelled and alternate booking is given in the same tour in that case whatever at actual air ticket cancellation charges will be applicable and for new booking new discount will be applicable.
Transfer of Tour by Refresh Holidays:
For a group Tour to operate successfully a minimum number of guests is required. Should the numbers on the Tour booked by guest fail to reach this minimum limit, Refresh Holidays reserves the right to cancel the Tour.
If the number of guest(s) booked for any tour is less than minimum participation, then Refresh Holidays reserves the rights to cancel or amend the tour and in such an event the guest(s) can claim only the amount paid by him as refund after deducting the taxes. Guests are not entitled to claim any refund or interest on the amount paid. In the event of Refresh Holidays deciding to cancel the tour, cancellation of tour shall be communicated to the guest at the earliest via any of the following modes (a) sms (b) telephone (c) email; as per the information given by the guest(s) or by any person for and on behalf of guest(s) at the time of booking of the tour. In case of cancellation of any tour by Company, actual amount paid by the guest(s) shall be refunded to the guest(s) and cancellation charges of any services pre booked by the guest or any other services booked by the guests individually/ personally will not be borne by Refresh Holidays and only actual paid amount will be refunded to guest by cheque.
Honeymoon tours to destinations such as Mauritius and Switzerland are high priced thereby resulting in limited bookings. In case the number of guests booked for a speciality tour is less, then the speciality tour will be merged with a family tour. In these cases, guests can enjoy the benefits of a honeymoon tour and take advantage of the group tour price, at the same time. Such tours are rarely merged and honeymooners are intimated about the same. In case any guest does not want to opt for the merged tour, FIT option will be provided to them.
Bus Seat priority as per the booking date / time will be maintained , here bus seats are auto generated and no manual intervention is allowed ,depending upon booking date / time, system gives the bus seat nos.
Transfer of tour by Guest:
If you wish to change or amend your booking, you have to communicate your request to us in writing. The requests for Tour Change or Transfer will be accepted subject to availability.
Please note that:
- The amended or changed booking will be regarded as a new booking;
- In case the amendment is carried out beyond the specified cancellation period, then a cancellation charge shall apply as if a cancellation was made on the date the request for amendment or change is made. Please note the cancellation charges specified herein above shall apply.
- Cancellation Policy
The services to be provided are booked several months in advance, cancellation of such services earmarked for a particular departure results in the Company losing money depending upon the time of cancellation to the Supplier. Therefore, any cancellation of tour / services booked will attract cancellation charges as specified hereinafter. If you book a third party product or service, the Terms and Conditions and cancellation policy of such third party would be applicable in addition to the Company’s Terms and Conditions. Any cancellation of tour / services has to be in writing clearly stating the reasons for cancellation. All guests expressly agree to the foregoing terms.
Cancellation received no. of days prior to departure
Cancellation fee applicable on Net Tour Price (per person)
More than 121 days
D- 91 to 120
D -61 to 90
D-46 to 60
D- 31 to 45
D-16 to 30
D- 6 to 15
D – 5 & On Tour
*In some cases if Air tickets are blocked / issued on special fare then cancellation charges levied by the airline, over and above the charges as mentioned in the table hereinabove shall be borne by the guest.
- A) Guest cancels the tour due to any personal reason
- If any Guest decides to cancel the tour for any reason whatsoever, they shall immediately send an email to Refresh Holidays at firstname.lastname@example.org from their registered email ID.
- Cancellation will attract cancellation charge as stated hereinabove which is calculated on Net Tour Price and varies as per the time duration between the cancellation date and the tour departure date. The cancellation charge will also differ tour wise / sector wise / category wise.
- Refresh Holidays is not liable to give any details or bifurcation of the cancellation charge.
- Any refund payable to the Guest as per the cancellation policy will be paid within 10 working days.
- Once the booking is cancelled, it cannot be reinstated. Any reversal / re-booking will be treated as fresh booking and additional charges are applicable
- B) Single Guest sharing a room with another cancels the tour
- Single Guest should ideally book on Speciality tours such as Women’s Special or Seniors Special, where Refresh Holidays guarantees a room partner. Guest can save on single occupancy charges on these tours.
- If a single Guest is travelling alone on a regular tour then s/he will have to pay single occupancy charges. If they get a room partner and share the twin/double room for all tour days then the single occupancy charges will be refunded to the Guest after tour within 10 working days of arrival.
- In case of cancellation by any such sharing partner, no refund is applicable.
- C) Refresh Holidays cancels the tour
- Refresh Holidays reserves the right to cancel or re-schedule any tour without reasons.
- The amount paid by the Guest will be refunded within 10 working days of cancellation of the tour.
- Refund will be paid by A/C payee cheque in Indian Rupees. For International tours as well even if the Guest had made the tour payment partly or fully in foreign currency refund will be paid in Indian rupees only.
- Refresh Holidays will not be liable to pay any interest on the tour amount paid by the Guest.
- Refresh Holidays owes no responsibility for any additional expense related to any other arrangements made by the Guest on their own.
- A Guest willing to take any other tour can do so in consultation with the respective sales person. Excess / Short payment, if any for the new tour will be refunded / collected, to / from the Guest.
- D) Refresh Holidays cancels and/or reschedules the tour considering the safety of tourists under force majeure situations
- Refresh Holidays reserves the right to cancel and or re-schedule any tour under force majeure situations like natural calamity, epidemic, terrorist disturbance etc. considering the safety of the tourists. No refund, fully or partially will be applicable under any circumstance in such force majeure situations.
- As refund is not applicable, Guest will be required to choose the next possible future date of the same tour.
- Refresh Holidays will send the request to associates like Airlines, Hoteliers, Transporters, etc. for assistance in postponement of the services.
- If Guest wants to change the sector then decision will depend on the cooperation of the associates like Airlines and Hoteliers. Such a decision will require time and will be given at the earliest or within a span of 45 days of such request.
- In case if associates (Airlines/Hoteliers/Transporters) are not in a position to consider the case, then actual cancellation charges may apply.
- If the future tour price is less, then the excess amount will be adjusted to the next tour which the Guest wish to go later or to give an upgrade in any of the services that the Guest may opt for. No partial refund is applicable in such situations.
- E) When Refresh Holidays reschedules the tour due to uncontrollable factors like changes in airline schedule, major event or VIP movement at the destination
- Refresh Holidays reserves the right to re-schedule any tour under uncontrollable factors like changes in airline schedule or major event or VIP movement at the destination. No refund – full or partial will be applicable under any circumstances.
- As refund is not applicable, Guest will have to abide by the new schedule of the tour.
- In this constantly changing world, Refresh Holidays does change or upgrade the tour itineraries for value addition to Guest which can lead to increase in the tour price amount. In such a case, Refresh Holidays reserves the right to charge additional expense.
- F) Tour cancelled due to Visa Rejection – Deemed Cancellation
- Rejection of visa will lead to deemed cancellation and the booking will stand cancel without any intimation or confirmation from the Guest.
- Visa rejection date will be considered as the date of cancellation and the cancellation charge will be applicable accordingly.
- Guest can re-apply by paying additional visa charges, however granting of visa is at the discretion of the respective Consulates and Refresh Holidays will not be responsible for the same.
- If visa is not granted even the second time, the cancellation charge will be based on the date of the rejection of second visa.
- If no intimation of visa (granted/rejected) is received from the respective Consulate / Embassy, then it is considered as deemed cancellation and cancellation charge will be applicable as stated hereinabove.
- In case of group booking, if visa of an individual is rejected and the rest of the group cancels the Tour then cancellation charges as mentioned in the table herein above shall be applicable to the entire group.
- Visa copy is always sent to Guest on email by Refresh Holidays whereas sometimes Consulates send passport directly to the Guest residence. In both the cases it is the responsibility of the Guest to check the visa sticker and verify that the personal details and visa validity is accurate. Due to a mistake, if the immigration office does not allow the Guest to leave or enter the country, then Refresh Holidays will not be responsible for any refund / losses / consequences.
- In certain cases where Air/Visa is processed more than 91 days in advance, on cancellation actual Air charge/visa fees is applicable in addition to above cancellation charges.
- G) Non-payment of tour price – Deemed Cancellation
Guest is required to pay full tour price at the time of booking / 60 days / 45 days prior to the tour departure date. If the payment is not received during the mentioned time frame then Refresh Holidays reserves the right to cancel the booking without any written notification and forfeit the paid amount. In such a case, the cancellation notice will be treated as cancellation date and cancellation charges will apply as per the policy.
- H) Right of admission and termination
- Refresh Holidays reserves the right to say ‘No’ to the booking of any Guest without divulging any reason or justification.
- Refresh Holidays reserves the right to terminate the tour of any Guest while on road if the Guest does not follow the group tour decorum or misbehaves with co-passengers / Tour Manager / Coach Captain / Local citizens or creates nuisance etc.
- Guest will have to make arrangements for their return travel on their own and no refund is applicable under such circumstance.
- In such a case no refund or compensation is applicable.
- I) No show or absence on Day 1 of the tour
- If a Guest fails to join the tour on Day 1 of the tour, it is termed as No Show and will be treated as deemed cancellation and no refund is applicable.
- Cancellation charges will be 100% at the same time all services will stand cancel unless the Guest notifies to Refresh Holidays about joining the tour later at their own expense.
- J) Discontinuation from ongoing tour
- If Guest discontinues / terminates the tour for any personal reason, it is termed as deemed cancellation and no refund will be applicable.
- Refresh Holidays team will assist the Guest to book the required services, however all expenses for the same will have to be paid by the Guest immediately in advance.
- K) Travel Insurance
- Refresh Holidays regular group tour prices are inclusive of Insurance charge for Guest up to 59 years of age. The insurance policy is valid for the duration of the tour. Guest over 59 years of age have to pay the difference in insurance premium.
- The Guest opting for Customized Holidays, Inbound Holidays and MICE Tours, the price is non inclusive of Insurance charge hence Guest need to purchase travel insurance separately.
- Certain cancellation cases can be eligible for insurance claim however settlement of the claim is at the sole discretion of the Insurance Company and Refresh Holidays is not responsible for the same.
- In case of any incidence probe to insurance claim, it is mandatory to intimate Insurance Company and Refresh Holidays within 24 hours of any such incident.
- In case of any personal travel insurance policy obtained by Guest, Refresh Holidays is not liable for any claim processing and communication with Insurance Company.
*Owing to the current Covid-19/Pandemic situation, the guest is required to make a note of below point in addition to existing cancellation policy
During travel there may be instances, wherein airlines/hotels/restaurants/suppliers/associates are unable to provide for the booked services due to various reasons which may include but are not limited to:
- Temporary shutdown of associates/suppliers on account of Covid-19 emergency.
- Guest has shown the symptoms of Covid-19 or a Covid-19 test report has come back positive.
- Guest does not follow or agrees to follow the safety norms prescribed by the concerned authority / service provider.
- The airline/rail transport service is paused/cancelled/rescheduled due to any Covid-19 emergency.
In such cases, cancellation will be as per prevailing cancellation policy. This being said, Refresh Holidays would always try for minimum cancellation and provide maximum credit shell for unutilized services as the case may be.
All the rights to determine the quantum of refund payable in case of cancellation or amendment of a Tour are reserved by Refresh Holidays. Refund would be calculated considering various factors such as Total number of Guests, the cancellation policies of suppliers like hoteliers, airlines, coach operators, etc. The decision given by Refresh Holidays on the quantum of refund shall be final and will be paid directly to you.
Some information that you should have about refund:
- Refunds, if any, for variation / modification / amendments / alteration and / or cancellations etc. of any tour will be paid directly to the guest by ‘A/C payee’ cheque, in Indian Rupees at the prevailing rate of exchange on the date of the cheque, as per Reserve Bank of India Rules and Regulations, irrespective of whether the tour payments in part or whole were made in foreign currency.
- Where bookings are made through our Preferred Sales Partners (PSPs), the refunds will be routed through them.
- Refunds (if any) will be processed as per the applicable terms and conditions and will be interest free. The company shall not be liable to pay any interest on the amount refunded to the guest.
- Refund processing takes time ranging from minimum 30 days to 60 days depending upon the season
- Incase the guest holds Valid Visa or Visa fee is directly paid by guests at consulate, refund will be processed within 7 working days upon submission of Visa Copy.
- No refund will be payable:
- Where full deposit is required to be paid in advance to the concerned authorities to enable the Company to confirm the reservation
- If services of the tour are modified, varied, amended, cancelled or not utilized.
- If any guest decides and / or is required to cancel the tour due to any changes made in the rules by the concerned Government.
- Where airfares are contracted in bulk for Air Inclusive departures.
- If the tour is indefinitely postponed due to a natural calamity, riots, political calamities or any other unforeseen calamities.
- Refund is not applicable for sectors on Indian/World tours wherein air tickets are non-refundable and date change is not allowed.
- For all Card payments – Payment received by Cards and if there is any refund, such refund will be done through the respective cards Financial Institutions and credited to the same card. The charges for transaction to be borne by the guests.
- For International tours, refund if any can be done as per cancellation policy. However the refund amount excludes the Tax Collected at Source (TCS) paid against the booked tour as the same is deposited on guests registered PAN with income tax department. The same cannot be reversed once paid, however guest can claim the said TCS amount while filing their annual Income Tax Returns.
The Company reserves the right to:
- Take the booking for the group tour and individual tour.
- Cancel bookings even after the acceptance of the payment without assigning any reason. In this case the company shall refund the money to the guest.
- Dismiss any guest from the tour for misbehaviour especially if it affects the group and Physical or verbal assault to the Tour Manager.
- Withdraw discounts at any point of time.
- Change the routing of Air Travel.
- Change hotel and/tour programme due to unavoidable circumstances.